Reunions

reunion

Organise your own class reunion

Class reunions are the perfect opportunity to reconnect with your peers, foster social and professional connections, and celebrate how far you’ve come since your university days. Adelaide University founding alumni and graduates can organise reunions with their classmates with support from the Alumni Relations team.

A small number of graduates from a specific graduating year of a program/degree typically start the planning process as the Reunion Champions. The Champions may choose to form an organising committee and will have access to resources from Alumni Relations events and communications teams to help make their event a success.

Support for your reunion

We can help by:

  • providing a list of graduate names from a specific qualification and graduating year
  • indicating if we hold contact details for those selected graduates
  • promoting your reunion via our alumni communication channels (e.g. by sending email invitations to members of your class) 
  • offering you additional guidance, resources and tips on how to plan a successful reunion.

Reunion Champions and the organising committee are responsible for arranging all event details including setting up a registration/booking platform, arranging and booking a venue, and organising catering, AV and photography – please explore the steps below to understand what to expect. 

Alumni organised reunions are self-funded through the sale of event tickets.

For more information please send us a completed expression of interest form or contact Alumni Relations via alumni@adelaide.edu.au.

Read the steps below to understand what's involved in hosting a reunion.

How to plan your reunion

Send a reunion expression of interest to the Alumni Relations team.

First, get in touch with the Alumni Relations team by sending us this completed form to let us know you want to organise a reunion.

We can provide you with a summary of graduates in your cohort for whom we have contact details on our alumni database, and some general information to help you start the planning process.

Timeline: get in touch at least a few months before the proposed reunion. This will allow time to find and book a great venue, organise other details, and ensure plenty of notice for your classmates who will need time to plan and book travel arrangements.

We can schedule an initial 'expression of interest’ or a ‘save the date’ email to be sent to your cohort. This will help you identify the number of alumni who are interested in attending your reunion event.

If you are connected to anyone not on this list, please encourage them to complete the alumni Stay Connected form so they can receive updates and invites to future events.

Timeline: At least 4-6 months in advance. The Alumni Relations team need two weeks’ notice to build and send the communication.

Once you have an idea of the number of alumni interested in attending your reunion, you can consider venue options. 

Contact the venue to check if the date of your event is available and details of any advance deposits to be paid. Consider accessibility of the venue’s facilities, the size of the venue, the cost to book, and whether you’d like a seated or standing event. 

The Alumni Relations team would be happy to make suggestions for on-campus facilities as well as other local venues.

If the reunion is on or near your campus, a campus tour can be added to your event. 

Timeline: Book a venue at least 3-5 months in advance. The best venues book out early, especially on weekends and during the peak summer season.

Create your event listing on a booking platform to accept online registrations and payment for your reunion.   

Please note: When considering the ticket price, ensure that all costs are covered e.g. venue hire, food, drinks, audio-visual (AV) hire, security, gifts for speakers or guests, professional photography and other miscellaneous costs. 

Booking platforms may charge a small fee in addition to your ticket price. 

The event registration form should collect dietary requirements and accessibility details. This information will be required by the venue in advance of the event. Refer to the venue’s contract and booking agreement terms and conditions. 

Collecting University ID numbers (optional) may help you in the pre-event planning coordination. 

Your refund policy should be clear and correspond with the venue’s terms and conditions. 

Timeline: As soon as your venue is confirmed – the sooner you can set up your platform, the sooner you can start selling tickets to help with your venue deposit! 

Invitation 
To schedule an email invitation, we require at least two weeks’ notice. We’ll work with you to ensure your invitation content is clear and consistent. The University reserves to right to make any final changes to ensure emails comply with the University brand guidelines. 

Reminders 
Depending on the booking platform you are using, the platform may be able to send out an automatic reminders and confirmation emails to registered guests prior to your event. Please check the settings in the booking platform to ensure your reminder is prepared and will be sent on the correct date.  

If you would like the Alumni Relations team to send the reminder, you’ll need to send us a list of those in your cohort who have either registered or declined to attend, so that we can ensure we do not remind those who have already signed up or declined.  

Other promotion 
Once your registration platform is set up, you may also choose to promote the event through appropriate channels, in addition to sending email communications. 

Timeline: As soon as your ticketing platform is set up – once you can start accepting registrations, you will be able to continue the planning process. 

University branded merchandise may be available from the Alumni Relations team (depending on stock availability).   

Consider a Class Gift – a collective gift from your cohort to support an important cause close to your hearts. The Class Gift could support an endowed scholarship that impacts the lives of students at the University for decades to come, or help students who are experiencing hardship through an emergency support fund. If you are interested in making a class gift, please visit Giving to explore the many funds your class could support.  

Professional photography can be a special way to remember your reunion. Photography guidelines are available on request. 

Name tags can be printed ahead of your reunion to help alumni identify each other. You’ll need to provide a list of registered guest names to the Alumni Relations team at least one week prior to your reunion.

If there’s a presentation planned for your event, templates are available on request, including an Acknowledgment of Country. 

A Reunion Champion or member of your organising committee should be present at the registration table to help record who has attended your event and welcome the guests. 

If you wish to share photos after the event, please display a Notice of Filming and Photography on the registration desk. A template is available on request from the Alumni Relations team.

If you would like the Alumni Relations team to send a ‘Thank you’ email approximately one week after your event, please provide a list of attendees and supply any high-quality photographs you would like to share with your guests. 

Connect with us

Get in touch with the Alumni Relations team via alumni@adelaide.edu.au