Official documents

For assistance with any of these matters, please contact Student Assist.

Order a replacement parchment

If your parchment has been lost, destroyed or damaged, you can request a replacement.

If you have legally changed your name, you can request your parchment to be re-issued in your new name.

If your original parchment has been lost

• the application must be accompanied by a Statutory Declaration signed by a Justice of the Peace.

If your original parchment has been damaged

• the damaged parchment must be surrendered to Adelaide University before the replacement parchment can be issued.

To request a replacement parchment for change of name

• please submit a change of personal details form.
• provide supporting documentary evidence of name change.
• order a replacement parchment following approval of change.
• the original parchment must be surrendered to Adelaide University before the replacement parchment can be issued.

A digital copy will also be available via My eQuals when a paper document is ordered for awards conferred from University of Adelaide prior to July 2017 or UniSA prior to January 2018.

Fees:

• $50 for online only.
• $100 for printed, which includes domestic or international postage if requested.

If you require a replacement parchment for an award you studied at one of Adelaide University’s antecedent institutions, please see Academic transcripts and parchments for studies undertaken at Adelaide University antecedent institutions.

Please note that a replacement parchment will not be identical to the original:

• parchments will not be issued in the name of the original awarding institution.
• Replacement parchments issued for dual badged awards will be issued with the Adelaide University logo and seal only. If a graduate requests the replacement parchment be issued with the original dual badging this will incur additional cost and may extend beyond the normal re-issue timeframe.
• The replacement parchment will declare that it is a replacement and will have a replacement date.

If you choose not to attend your graduation ceremony, the University can send your parchment to you.

Fees:

• $15.00 for registered mail within Australia
• $10.00 for express post (in addition to registered mail within Australia)
• $35.00 for DHL Courier overseas

If you are graduating and wish to have your parchment posted go to myGraduation and select the mail within Australia or courier overseas option in myPreferences. An invoice will be sent to your student account at myFinances.

Please note that you cannot use a post office box address outside of Australia.

Do not apply for postage if one of the following applies to you:

• You have not graduated from a program.
• You are about to graduate and have selected to have your parchment posted to you.
• You received your parchment at your graduation ceremony. If you have lost your original parchment you can apply for a replacement by completing the application available when you select the order here button.

If you have already graduated, order postage:

The AHEGS is the result of a Commonwealth Government initiative that aims to make Australian qualifications recognised throughout the world and is available to graduates who were conferred in an award on or after 20 December 2010 from UniSA or December 2011 from University of Adelaide.

Paper copies and/or a digital copy of your AHEGS may be purchased. Photo ID must be uploaded with your application.

A digital copy will also be available via My eQuals when a paper document is ordered.

Do not apply for AHEGS if you have not graduated from a program.

Fees:

• $20 for a digital AHEGS via My eQuals
• $30 for one paper AHEGS plus $10 for each additional copy when ordered at the same time.
• $35 when a digital AHEGS and academic transcript are ordered at the same time.
• $50 for one paper AHEGS and one paper academic transcript when ordered at the same time.

An email from My eQuals will advise when a document is available and will provide login/Sign in details to access your document. There is no expiry for documents held in My eQuals.

You will be contacted when your paper AHEGS is ready for collection. Documents will only be held for 2 months, after which time they will be destroyed. You will need to re-apply and pay the required fee for another copy.

Important: if your student record is in bad financial standing an AHEGS will not be issued until your overdue fees and charges have been paid in full.

Please consider delivery times for standard international airmail when choosing your postal options.

Paper copies and/or a digital copy of your academic transcript (including all courses) may be purchased.  Photo ID must be uploaded with the application.

Include a contact name and faculty/department for transcripts being sent to other tertiary institutions.

A digital copy will also be available via My eQuals when a paper document is ordered.

Do not order an academic transcript/Australian Higher Education Graduation Statement (AHEGS) if one of the following applies to you:

• You are awaiting grade release. Your academic transcript will reflect your academic record at the time it is issued. If you apply for a transcript before your grades are released the grades will not appear on the transcript.
• You graduated from University of Adelaide from July 2017 or UniSA from January 2018 as your academic transcript, AHEGS and parchment are available via My eQuals unless:
  • you require a printed academic transcript
  • to update your academic transcript to include additional study
• You are about to complete your program. Upon completion a digital academic transcript will be issued for you at no cost.
• You are about to graduate. A digital parchment, academic transcript & AHEGS will be issued for you at no cost.

Do not apply for AHEGS if you have not graduated from a program. AHEGS are only available to those who have graduated on or after 20 December 2010 from UniSA or December 2011 from University of Adelaide.

Fees:

• $20 for a digital academic transcript via My eQuals
• $30 for one paper academic transcript plus $10 for each additional copy in the same print run.
• $35 when a digital AHEGS and academic transcript are ordered at the same time.
• $50 for one paper AHEGS and one paper academic transcript when ordered at the same time.

An email from My eQuals will advise when a document is available and will provide login/Sign in details to access your document. There is no expiry for documents held in My eQuals.

Please allow up to four working days for your transcript to be issued, except for UniSA pre-1991 records, which may take up to three weeks.

Please consider delivery times for standard international airmail when choosing your postal options.

Collecting your transcript

If you elect to collect your paper transcript you will be contacted when it is ready for collection. Documents will only be held for 2 months, after which time they will be destroyed. You will need to re-apply and pay the required fee for another copy.

Photo identification is required when collecting your transcript. Submit the Third Party Proxy Authorisation form if someone else is collect your transcript on your behalf, and they must also bring photo identification with them.

*You are considered a current student up to 180 days from your conferral date or 180 days from withdrawal from your program.

We can provide transcripts and replacement parchments for courses studied at the following institutions:

• University of Adelaide
• University of South Australia
• South Australian Institute of Technology
• Adelaide Teachers College
• Adelaide College of Advanced Education
• South Australian College of Advanced Education and its antecedent institutions:
• Adelaide College of the Arts and Education
• Hartley College of Advanced Education
• Kindergarten Training College
• Kingston College of Advanced Education
• Murray Park College of Advanced Education
• Salisbury College of Advanced Education
• Salisbury Teachers College
• South Australian School of Art
• Torrens College of Advanced Education
• Wattle Park Teachers College
• Western Teachers College

If you require an academic transcript or replacement parchment for studies undertaken at the following institutions;

• Bedford Park Teachers College
• Sturt College of Advanced Education
• South Australian College of Advanced Education (Sturt Campus)

Contact: Flinders University - 1300 354 633