Estates and Facilities Management Policy

1. The purpose of our policy

This policy sets out the principles under which Adelaide University will acquire, develop, manage, maintain and divest our estates and facilities. It establishes the governance-level responsibilities for activities associated with our estates and facilities.  

This policy provides authority to maintain:  

• Facilities Management Procedure
• Facilities Hire Procedure
• Traffic Management and Parking Procedure.

2. Who our policy applies to

2.1 Inclusions

This policy applies to the Adelaide University community and to external parties who use or seek to use facilities owned, managed, leased or controlled by Adelaide University.

2.2 Exclusions

This policy does not apply to Adelaide University community members who seek to hire non-university-owned facilities.

3. Our estates and facilities management principles

Adelaide University owns and leases multiple campuses, buildings and facilities for teaching and research purposes and to support student activities.

Our principles for the estates and facilities management policy are:

3.1 We are committed to strategic acquisition, maintenance and divestment of facilities

The Estates and Facilities team manages the acquisition, development, maintenance and divestment of Adelaide University spaces and buildings to meet financial and business needs.  

3.2 We prioritise facilities use for business needs and strategic goals

The Chief Property Officer is responsible for prioritising use in line with our strategic goals.

3.3 We ensure our facilities are safe and fit-for-purpose

We ensure our estates and facilities are safe, secure, accessible, and well maintained to support learning, research, and community life. Facilities may also be available for external hire to support community engagement.

3.4 We aim to maximise appropriate use of our facilities

Our estates and facilities are developed, planned and managed to maximise efficient, effective and appropriate use according to their designated functions. Users must use these spaces responsibly and respectfully.

3.5 We are committed to sustainability and ongoing improvement of our facilities

The Estates and Facilities team are responsible for continually improving and optimising the viability and sustainability of our facilities and services to benefit society and the environment.

4. Definitions used in our policy

Please refer to our Adelaide University glossary for a full list of our definitions.

Adelaide University community refers to a broad range of stakeholders who engage with Adelaide University and includes (but is not limited to) all students, staff, and nonstaff members of Adelaide University including alumni, honorary title holders, adjuncts, visiting academics, guest lecturers, volunteers, suppliers and partners who are engaging with and contributing to the work of Adelaide University.

5. How our policy is governed

This policy is categorised, approved and owned in line with the governance structure of Adelaide University and the offices and officers listed below.

6. Legislation and other documents related to our policy

Refer to the Delegation Policy for all delegations at Adelaide University.

7. History of changes

At the time of writing, Adelaide University’s organisational structure, position titles, and committee names have not been confirmed. Square brackets [ ] indicate placeholders for these details. Brackets are also used to identify policy elements that are subject to further decision-making or confirmation. These will be updated once final decisions are made.